Timesheet Daily User Guide

Timesheet Daily is a professional timesheet management application designed for film and TV production. It allows you to track crew hours, manage employee details, and export daily timesheets with ease.

Getting Started

When you first open the app, you will see the main Timesheet view. The app uses a tab bar for navigation:

1. Project Info: Set up show details like Show Name, Department, and Location.
2. Timesheet: The main workspace for entering daily hours.
3. Employees: Manage your database of crew members.
4. Browse: Search and view past timesheets.

Managing Employees

Before entering times, it's helpful to populate your employee database.

Adding Employees

1. Go to the Employees tab.
2. Tap the + (plus) button in the top right.
3. Import from Contacts: Tap "Import from Contacts" to quickly add people from your phone's address book.
4. Manual Entry: Type a Name and Title, then tap "Add Employee".

Favorites

• Tap the Star icon next to an employee's name to mark them as a favorite.
• Use the "Favorites Only" toggle at the top of the list to quickly find your core crew.

Editing and Deleting

• Swipe Left on an employee row to Delete or Edit.
• Tap on an employee row to add them directly to the current day's timesheet (if not already added).

Daily Timesheets

The Timesheet tab is where you'll do most of your work.

Date Selection

• Use the Left/Right Arrows at the top to change the date.
• Tap the Date itself to pick a specific day from a calendar.

Adding Crew to the Day

1. Tap the Add Person icon (person with a plus badge) in the top right.
2. Select employees from your list.
3. Tap "Done" to add them to the current date.

Entering Time

Tap on any field in a crew member's row to edit:

• In: Call time.
• Lunch Out/In: Meal break times.
• Wrap: End of day.
• MP: Toggle for Meal Penalty.
• NDB: Toggle for Non-Deductible Breakfast.
• Notes: Add specific notes for that entry (e.g., "Grace", "Camera Wrap").

Crew Management (Templates)

Save time by using Crew Templates for recurring teams.

1. Tap the Crews button (three people icon).
2. Save Current Crew: Saves the list of people currently on the timesheet (without their times) as a named crew (e.g., "Main Unit", "2nd Unit").
3. Load Crew: Select a saved crew to instantly add those people to the current day.

Exporting Data

Once your day is complete, you can export the timesheet.

1. Tap the Share icon (square with arrow up) in the top right.
2. Export PDF: Generates a formatted PDF report ready for email or printing.
3. Export CSV: Creates a comma-separated value file for use in Excel or Numbers.

Browsing History

Use the Browse tab to find past records.

• Search: Filter by date range or specific criteria.
• Tap on a result to load that historical timesheet into the main view.

iCloud Sync

Timesheet Daily automatically syncs your data across all your devices (iPhone, iPad, Mac) using your iCloud account. No setup is required—just ensure you are signed in to iCloud on your device.